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JOB VACANCY: Enva in Portlaoise are looking to hire a full-time permanent administrator

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Enva in Portlaoise have a vacancy for the following position.

Industrial Services Administrator

We have an administrative vacancy at our Portlaoise office for a candidate who is seeking to work in a fast-paced and dynamic environment.

The role will provide the opportunity to work with operations and frontline teams in providing a first class service to our customers and will involve all routing, administration and accounts work associated with the Industrial Services division.

Key Duties
  • Assist in the routing of all trucks and crews on a daily basis in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Project Manager
  • Deal with incoming calls in a polite, efficient and friendly manner
  • Input all data relating to calls in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.)
  • Update, monitor and manage the IT systems in a timely and efficient manner ensuring that all information is accurate
  • Deal with and respond to all queries from drivers/ customers in a timely and efficient manner
  • Assist in truck maintenance by ensuring that truck/ vehicle check sheets are received accordingly; to review and log same; to liaise with the Project Manager regarding required maintenance
  • Liaise with the Project Manager regarding driver training
  • Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, i.e. log sheets, all paperwork should be left in to the office on a daily basis
  • Check and confirm all invoices and to ensure that all is in order- this must be kept up to date daily and record and account for accruals where applicable
  • Deal with and address collection discrepancies immediately and re-charge in a timely manner
  • Prepare, log, record etc. driver wages and send to the Manager for final sign off on a weekly/ monthly basis with relevant back up for same
  • Update and record driving hours
  • Monitor and record operatives annual leave, sick days and other relevant time off
  • Liaise with staff in other Enva sites including Enva Dublin and Enva Shannon
  • Preparing and submitting weekly and monthly reports as required
  • Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division
Education/Experience required:
  • Minimum Leaving Certificate qualification
  • Additional qualification in administration, transport, logistics would be a distinct advantage
  • Relevant experience in the areas outlined is preferable
  • Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
  • Excellent telephone manner, communication and interpersonal skills
  • Ability to work on own initiative and as part of a wider team
  • Ability to work to daily deadlines
To apply:

If you would like to apply for this vacancy please send your CV to humanresources@enva.com

SEE ALSO – Check out the dedicated jobs section on LaoisToday.ie