Enva in Portlaoise have a vacancy for the following position.
Industrial Services Administrator
We have an administrative vacancy at our Portlaoise office for a candidate who is seeking to work in a fast-paced and dynamic environment.
The role will provide the opportunity to work with operations and frontline teams in providing a first class service to our customers and will involve all routing, administration and accounts work associated with the Industrial Services division.
Key Duties
- Assist in the routing of all trucks and crews on a daily basis in the most cost efficient and effective manner possible, according to business/ customer needs and in conjunction with the Project Manager
- Deal with incoming calls in a polite, efficient and friendly manner
- Input all data relating to calls in a timely and efficient manner and in accordance with the standard procedure (i.e. accurate information regarding pricing, compliance etc.)
- Update, monitor and manage the IT systems in a timely and efficient manner ensuring that all information is accurate
- Deal with and respond to all queries from drivers/ customers in a timely and efficient manner
- Assist in truck maintenance by ensuring that truck/ vehicle check sheets are received accordingly; to review and log same; to liaise with the Project Manager regarding required maintenance
- Liaise with the Project Manager regarding driver training
- Monitor and manage the receipt and close out of all required and relevant paperwork from drivers, i.e. log sheets, all paperwork should be left in to the office on a daily basis
- Check and confirm all invoices and to ensure that all is in order- this must be kept up to date daily and record and account for accruals where applicable
- Deal with and address collection discrepancies immediately and re-charge in a timely manner
- Prepare, log, record etc. driver wages and send to the Manager for final sign off on a weekly/ monthly basis with relevant back up for same
- Update and record driving hours
- Monitor and record operatives annual leave, sick days and other relevant time off
- Liaise with staff in other Enva sites including Enva Dublin and Enva Shannon
- Preparing and submitting weekly and monthly reports as required
- Support the Industrial Services management team with the coordination, facilitation and implementation of other requirements for the division
Education/Experience required:
- Minimum Leaving Certificate qualification
- Additional qualification in administration, transport, logistics would be a distinct advantage
- Relevant experience in the areas outlined is preferable
- Computer literate with very strong working knowledge of MS Word, Excel and Outlook and CRM databases; experience of Microsoft Navision a distinct advantage
- Excellent telephone manner, communication and interpersonal skills
- Ability to work on own initiative and as part of a wider team
- Ability to work to daily deadlines
To apply:
If you would like to apply for this vacancy please send your CV to humanresources@enva.com
SEE ALSO – Check out the dedicated jobs section on LaoisToday.ie
